Microsoft Office System is a non-free commercial office suite and a series collection of computer programs made by Microsoft. These programs are created for all users. There are different versions of the software for home users and for business users. Some versions may offer more programs, and some versions cost less than others. The collection of applications included Word, PowerPoint, Excel, and Publisher where these applications are most apply, especially by the students and business users for administration, communicating and business purpose. Student like me always need it for document writing, PowerPoint presentation, assignment performing and data storage.
Since 1989, Microsoft had been work hard to design and introduced many different version of Microsoft Office to the market so that its software can full fill all the users need. As we all know, when there is a new release of Microsoft Office, its content sure will upgrade with more and more enhancement features. Due to the Microsoft’s creativity and all its effort, over the years Office has become a very mature product which has become the industry standard. Here are the some versions of Microsoft Office that we are familiar with:
The Microsoft Office for Windows- started in October 1990. It can be considered as the 1st ‘ancestor’ among the others Microsoft Office software.
Microsoft Office 95- launch in August 1995. It was designed as a fully 32- bit version so that can ‘match’ with the Window 95. It is available in 2 version which are the Office 95 standard and Office 95 professional.
Microsoft Office 97- upgraded with more features and improvement. Start to introduce the command bars, Natural Language System and grammar checking. It was the 1st version of office that offered Office Assistant.
Microsoft Office 2000- introduce with adaptive menus, new security feature, built in with digital signature as to minimise the threat of macro viruses. It was the last version that supported Windows 95.
Microsoft XP- released together with Windows XP. It was upgraded with more enhancements and successfully took over Microsoft Office 2000. It had designed with the Safe Mode feature, smart tag, integrated voice command, text dictation capabilities as well as handwriting recognition. It was the 1st version that requires Product Activation as the anti-piracy measure where this topic had become the hottest widespread controversy.
Microsoft Office 2007- released in year 2007. Every time when a new version of Microsoft Office is created, its features will be upgraded with more advanced, so does Microsoft Office 2007. Been upgraded with graphical-user interface (which known as the Fluent user interface), replacing all the traditional menus and toolbars with modern tabbed toolbar (Ribbon-based interface), upgraded with new XML- based file formats called Office Open XML, inserting the new features name as Groove, a collaborative application.
Microsoft Office 2010-- the main ‘character’ in my topic for today. Microsoft Office 2010 was finalized on 15th April 2010 and was released to the market on June 15th, 2010. I will try to introduce the Microsoft Office 2010 features and its benefit in my next paragraph.
So, what is so good about Microsoft Office 2010?
One of the benefit about Microsoft Office 2010 is it can offer a more flexible and powerful new ways to deliver your best work at everywhere, anytime such as at the office, at home, or even at school. With its more advance features and tools, now it can help you to capture your idea more creatively, in order to create a more effective and standout reports, assignment and presentations. The coolest part is you still can stay connected and ‘stick’ to your projects, even when you are away from your computer. This can be done easily by just access to the Office files via Web browser or Windows phone. Now you can also communicate, discuss and work efficiently with others by sharing, editing, and reviewing files at the same time even at every nook of the work and differences in time zones. With Office 2010, all your works will be under control, getting things done and producing the best and amazing results.
The below are the features of the Microsoft Office 2010:
1. Can express your ideas and create a visual impact
With the improved picture and media editing features, now you can easily edit and add your creativity and ideas into your work as to make your works look clear and stand out. With this features, I believe Microsoft Office 2010 sure can please you as it can turn you into a graphic designer. This can be very useful especially when you are delivering a presentation to your colleagues, classmates, creating a PowerPoint or a personal invitation. You can edit your pictures with the selected Office 2010 programs such as try to add on an array of eye-catching artistic effects and new background removal tool to add polish to your images. You can also add some ligatures, stylistic sets, and other typography features to your text with the new OpenType typography in Word 2010 and Publisher 2010. As a student, I think it help us a lots by using Microsoft office 2010 as we can easily edit our embedded videos right in PowerPoint 2010, where there is no additional software required. We can even trim, add fades and effects, or include bookmarks in our video to trigger animations.
2. Boost your productivity with easy-to-use tools
Besides, enhancements in Office 2010 also give you a big help in accomplishing your work more effectively, so you stay focus on the task at hand and produce better results. The new Microsoft Office Backstage™ has change the traditional File menu into a more centralized and easy access to operations such as save, share, print, and publish. With this improved Ribbon, you can now access more commands quickly and customize it to fit your work style. Moreover, Office 2010 application also offers the new Paste with Live Preview feature, where you can preview your Paste Options before you paste. With the OneNote 2010 features, all the information now can be store, organize, and track nicely and neatly in one place where it still stay connected to all of your thoughts and ideas. Enhancement in navigation, search tools, new page versions, and wiki linking help you find and track your resources quickly. You can even take notes while working in Word 2010, PowerPoint 2010, or navigating a web browser such as Google Chrome by linking those notes automatically back to the source content. Find what you need faster with the improved Navigation Pane in Word 2010. With the new integrated Find tools you can instantly search your document with all of your results highlighted.
3.
Paste with Live Preview feature
P
Navigation Pane
3. Get the information you need when, where, and how you want
Office 2010 makes it easy for you to stay productive by providing access to your Office documents and notes from anywhere through the Web browser, computer, or Smartphone. For instance:
- Office Web Applications- can be very useful as they are the online ‘partner’ to your Microsoft Office 2010 applications. By using this, you can post your files to a SharePoint site or through your Windows Live SkyDrive folder, access it and edit them from any computer as long as there is an Internet connection.
·
- Microsoft Office Mobile- brings powerful and familiar Microsoft Office tools that you can be seen on the Windows Phone 7 devices. By using this feature, you can experience a rich interface with your mobile device’s screen and easily take action when you are on the go.
·
- SharePoint Workspace 2010- formerly known as Microsoft Office Groove where it can expands the boundaries of your SharePoint 2010 content. It will help you update your documents and lists offline. When you are back to online, your revisions will synchronize to the server automatically.
4. Bring new insight to your information and made better decision
Wi With Office 2010, now it can even make the complicated data such as business financials and household budgets easily to manage and analyze them and presenting it in clarity ways. This can be done easily just with the new visualization tools in Excel 2010. What you need to do is add a visual summary of your analysis along your values side with the tiny charts called Sparklines. Then, use a Slicer to dynamically filter the data in a PivotTable or PivotChart and all the relevant details will be present. With new features such as Application Parts, you can add prebuilt components to your database in just a few clicks. This can help you save time and made your work easier and relax, even if you are not a database expert.
5.
1.
5. Breakdown location and communication barrier.
Of Office 2010 also offers innovative and flexible ways to bring people all around the world together. New technologies and improved features help you easily share your files and keep up with your communications. With new co-authoring feature capabilities in Office 2010, you can edit your files with people in different locations. Co-authoring is available in Word 2010, PowerPoint 2010, OneNote 2010, Excel Web App, and OneNote Web App. The new Broadcast Slide Show feature in PowerPoint 2010 has attracted my interest in it where it can let you present your live presentation over the Web and your audience can even view your presentation in high quality without any PowerPoint installed, cool stuff though. With the Outlook 2010, we can reduce the problem of information overload and manage our e-mail more efficiently. The enhancement in Conversation View and new conversation management tools enable the users to clean up loads of messages. With the new Quick Steps, you can perform multi-step tasks, such as reply and delete, all within a single click. With the advanced Microsoft Lync, you can now determine the availability of your friends, such as when co-authoring a document in Word or viewing your e-mails in Outlook.
So should you upgrade? Well, it’s all depends on your situation – if you are still running Office 2003, I would really recommend you to move on to the Office 2010 as there are uncountable improvements and the efficiency speed in dealing the tasks are more high. If you are running Office 2007, is true that they function very similarly, but if you are particular with very specific new features then the only accept is Office 2010 offers. There is one more tip I would like to give you, you can go take Outlook 2010 for a test drive. Outlook has been improved so much and after you test it, it might be answers your question why you should upgrade it to Microsoft office 2010.
